The Korbyt system has a function that allows you to set date and time conditions for when an item will be considered valid by a playlist for playback, and shown. If an item is not valid, it will be skipped and not shown.

General Info on Validity Dates

You can set two validity date options Start Date and End Date.
You can set one or both.

• Start Validity Date – The date and time an item becomes valid and will be shown

  • Before the validity date, Playlists will skip the item

• End Validity Date – The date and time an item stops being valid and won’t be shown anymore

  • After the validity date passes, the item stays on the playlists it was part of, but is skipped

The date/time setting is interpreted by the player who is playing back the item, using their local time and date to judge the validity.

Playlist Validity is tied to the item and is used by every Playlist that references it.

Playlist Validity Dates do not affect other methods of showing the item (adding it directly to a layout design, using it in a carousel or media grid element)

Items with Validity dates will appear in Playlists with an hourglass symbol on the item, indicating that a validity date controls it.

• Yellow Hourglass = Item has not yet started to be valid

• Green Hourglass = The item is currently valid

• Red Hourglass = The item has expired and is no longer valid

Setting Validity Date in Media Manager for Images and Videos

There are three ways to assign/edit Validity Dates to Images and Videos

• When the items are imported to the Media Manager

• Editing a single item’s details in the Media Manager

• Assigning Validity Dates to an entire folder

• Editing the item’s details quickly from within a Playlist

described in more detail below

Setting Validity Date as Items are Imported

When you click the Import Media button in the Media Manager, the upload modal includes an area to set a Validity Dates on all items being imported

• Click on the field you wish to set

  

  • The time selection is in 30-minute increments, but after selecting your time, you can use the cursor to type the specific time in the space for time/date

• After configuring your Start and/or End date information, click the blue Save button in the lower right

Setting Validity on Individual Items already in the Media Manager

To set the validity date for Images or Videos already in the Media Manager

• Open the Media Manager

• Locate the item you wish to assign a Validity Date to and click the Pencil icon to open the Media Details screen

• You will see a Playlist validity dates section in the lower right

  

• Use the same interface described above to select dates and times

Setting Validity Dates for a Folder / Subfolders

• Open the Media Manager

• Locate the folder you wish to assign Validity Dates throughout and click the Pencil icon to open the Folder details screen

  

• You will see the Playlist Validity section and a checkbox to have these validity dates applied to the Subfolders as well.

Setting Validity Date on an Image or Video from inside a Playlist

When you are in a Playlist for editing,

• Clicking on the name of an Image or Video

  

• Will open a new tab where you can edit the Validity Dates for that item

  

• When done, click Save and then close the tab

Expired Items in the Media Manager

If a media item has expired, in the Media Manager, its pencil icon will have an exclamation point next to it

Setting Validity Date for a Layout or Message

Layouts and Messages allow for validity dates.
For Messages, it does not affect the message being assigned to an InView Audience; it only affects the Message referenced in a playlist.

To set the validity date for a Layout or a Message

• Open the Layouts section

• Locate the item you wish to assign a Validity Date to and click the lowercase “i” icon to open the Layout or Messages Metadata screen

  

• You will see a Playlist validity dates section in the lower half of the pop-up

  

• Click on the field you wish to set

Advanced Validity Options

In the System Wide Settings, Gear Icon in the upper right, there are controls that can affect content with Validity Dates

These settings are acessable by Tenant Administrators and Administrators only

In the Tenant-wide Settings, on the General Settings tab, scroll down to find Global Settings

Delete Expired Content

• If you turn this setting on, the Korbyt system will automatically delete content that has an expired END validity date

• The deletion takes place at least 1 week after the validity date has passed, giving a user time to remove the end validity date and not have the content auto-delete

• Content that is automatically deleted can not be recovered

Enable Content Expiration Notification (System-Wide Default)

• Turning this option on allows the admin to set up a notification that gets sent to a set group of users a standard number of days before expiration
  

  

• If the System-wide notification is turned on, it can be overridden on a per-item basis

  • In the window for setting Validity dates for Media, Layouts, or Messages, there is a check box below the date and time to override the default notifications
    

    

  • Checking that box allows the defaults to be changed for the notifications associated with this 1 specific piece of content
    

    

  • Setting a different number of days, or a different user group selected from the already programmed user groups for Notifications