Booking

<h1>What’s New? Floor Plan in O365 Add-in</h1><ul><li>&nbsp;Floor Plan view is now available in the Outlook Add-in (alongside “List”) for finding and selecting spaces on an interactive map.</li><li>Unified icon refreshes across Bookit, Mobile, Outlook Add-in, and Settings; clearer room/desk states, favourites, and legend updates.</li></ul><img data-width="25%" data-align="center" alt="" data-featurebase-content-key="671ef0a1ad059fed8945cda0/changelog/697c5b553ea292b384fae293/019c0e1e-7c54-7623-b39d-89f4a3a715f3/b64u-aW1hZ2UucG5n.png" data-featurebase-content-filename="image.png" src="https://671ef0a1ad059fed8945cda0.featurebase-attachments.com/c/changelog/697c5b553ea292b384fae293/019c0e1e-7c54-7623-b39d-89f4a3a715f3/b64u-aW1hZ2UucG5n.png?X-Amz-Expires=3600&amp;X-Amz-Date=20260920T170000Z&amp;X-Amz-Algorithm=AWS4-HMAC-SHA256&amp;X-Amz-Credential=DO801TYC4FCVNNEKURKM%2F20260920%2Ffra1%2Fs3%2Faws4_request&amp;X-Amz-SignedHeaders=host&amp;X-Amz-Signature=bb061bcdeaa220f4211f6caf1ef8644a4be2efbac154b54385e54bc40ca7b3ed"><img data-width="25%" data-align="center" alt="" data-featurebase-content-key="671ef0a1ad059fed8945cda0/changelog/697c5b553ea292b384fae293/019c0e1e-59e2-7bdf-ace7-29702e5a1ad3/b64u-aW1hZ2UucG5n.png" data-featurebase-content-filename="image.png" src="https://671ef0a1ad059fed8945cda0.featurebase-attachments.com/c/changelog/697c5b553ea292b384fae293/019c0e1e-59e2-7bdf-ace7-29702e5a1ad3/b64u-aW1hZ2UucG5n.png?X-Amz-Expires=3600&amp;X-Amz-Date=20260920T170000Z&amp;X-Amz-Algorithm=AWS4-HMAC-SHA256&amp;X-Amz-Credential=DO801TYC4FCVNNEKURKM%2F20260920%2Ffra1%2Fs3%2Faws4_request&amp;X-Amz-SignedHeaders=host&amp;X-Amz-Signature=d423e49d0fa08d640a7cf594aff986d3f828d71eb5e65d122df0756e05d68aa3"><h3>&nbsp;How to Configure?</h3><ul><li>Go to Global Settings → Exchange Configuration → Office 365 Add-in Configuration</li><li>Set Enable Floor Plan to Yes or No</li><li>Save to apply to all Outlook Add-in surfaces (Web, Desktop, New Outlook, Mac)</li></ul><h3>&nbsp;Why you’ll love it?</h3><ul><li>&nbsp;Pick rooms from List or Floor Plan, mix and match in one booking allowing to add multiple spaces across Locations.</li><li>Selections persist when switching views and can be removed individually.</li><li>Faster decisions with at-a-glance states (Available, Booked, Favourites) and a tidy, collapsible legend.</li><li>A new Search field on Floor Plan makes it effortless to find spaces by name.</li></ul><h3>Icon &amp; legend updates</h3><ul><li>New, consistent icons across all apps; Bookit, Mobile &amp; O365 Add-in</li><li>Any existing custom icons shall remain intact unless modified in Global Settings</li><li>Legend opens collapsed by default; expand to see additional states and hide/show preference persists during the session.</li></ul><img data-width="50%" data-align="center" alt="" data-featurebase-content-key="671ef0a1ad059fed8945cda0/changelog/697c5b553ea292b384fae293/019c0e1f-e4f0-7b22-b596-412092ecf78b/b64u-aW1hZ2UucG5n.png" data-featurebase-content-filename="image.png" src="https://671ef0a1ad059fed8945cda0.featurebase-attachments.com/c/changelog/697c5b553ea292b384fae293/019c0e1f-e4f0-7b22-b596-412092ecf78b/b64u-aW1hZ2UucG5n.png?X-Amz-Expires=3600&amp;X-Amz-Date=20260920T170000Z&amp;X-Amz-Algorithm=AWS4-HMAC-SHA256&amp;X-Amz-Credential=DO801TYC4FCVNNEKURKM%2F20260920%2Ffra1%2Fs3%2Faws4_request&amp;X-Amz-SignedHeaders=host&amp;X-Amz-Signature=998e5c11fbc153d682849fd386f081f7caa8124880fc5034a5c482097f8d1cf0"><h1>&nbsp;New ‘Service Quantity Based On’ BRE</h1>&nbsp;A new admin control lets you choose how Services &amp; Resources quantities are calculated:<ul><li>Attendee Count (all invitees)</li><li>Resource Participant Count (in-room participants only)</li></ul><h3>Where?</h3><ul><li>Global Settings → Business Rule Settings → Booking → Covers/Attendee Restrictions</li><li>Shown only when Warning message (If Attendee count is different than participant count) = NO.</li><li>Hidden when that warning = YES.<img data-width="75%" data-align="center" alt="" data-featurebase-content-key="671ef0a1ad059fed8945cda0/changelog/697c5b553ea292b384fae293/019c0e20-ed16-786c-a608-dd420e1cbb3c/b64u-aW1hZ2UucG5n.png" data-featurebase-content-filename="image.png" src="https://671ef0a1ad059fed8945cda0.featurebase-attachments.com/c/changelog/697c5b553ea292b384fae293/019c0e20-ed16-786c-a608-dd420e1cbb3c/b64u-aW1hZ2UucG5n.png?X-Amz-Expires=3600&amp;X-Amz-Date=20260920T170000Z&amp;X-Amz-Algorithm=AWS4-HMAC-SHA256&amp;X-Amz-Credential=DO801TYC4FCVNNEKURKM%2F20260920%2Ffra1%2Fs3%2Faws4_request&amp;X-Amz-SignedHeaders=host&amp;X-Amz-Signature=b8ec0702065478591de2c6c31f5095a879c286dc7b08dcba3be292d785a2957f"></li></ul><h3>How it works</h3><ul><li>If set to Attendee Count: the mismatch warning is not shown; booking &amp; service quantities update using total added attendees.</li><li>If set to Resource Participant Count: the mismatch warning is not shown; booking &amp; service quantities update using resource participant count.</li></ul><h3>Why it matters </h3>Keep catering/equipment perfectly aligned to either everyone invited or just those physically in the room, your choice. <h3>Configure</h3><ul><li>Set the warning to NO to expose the new option.</li><li>Pick Attendee Count or Resource Participant Count.</li><li>Save Note: Applies to Korbyt Booking &amp; Bookit. </li></ul><h1>French Canadian (fr-CA) Language Support</h1>Korbyt Booking and Bookit now support French Canadian (fr-CA) across the user interface and customer-facing text.<h3>&nbsp;Highlights </h3><ul><li>UI labels, menus, and prompts available in fr-CA</li><li>Covers Booking (web), Bookit, and supported email/notification text</li><li>Mobile apps use fr-CA when the device language is set accordingly</li></ul><h1>&nbsp;Additional Enhancements</h1><ol><li>Enhancements to Custom XML Report for Chroma Panel.</li><li>Combo Rooms hidden from O365 Add-in. Dependent rooms can still be booked from the Add-in.</li><li>Total Participant Count can now be hidden from the booking form in Korbyt Booking by disabling the Setting: BRE Settings&gt;&gt;Booking&gt;&gt;Covers/Add-on Restrictions&gt;&gt;Show Total Participant?&gt;&gt; Select No</li><li>Visitor Notes now open inline within the visitor line item.</li><li>The Visitors page now shows up to 50 visitors per page (previously 5).</li><li>External Attendees: Inline Name Edit &amp; Smart ETA Edit external attendee names inline. Manually set ETA persists when updating the booking such that ETA is still within the meeting window. If a booking shifts so the ETA falls outside (or date changes), ETA resets to the new start time and updates in Visitors.</li><li>Enhancements made to the Resource Import Utility to include in more fields making resource import process smoother.</li></ol><h1>Release Fixes and Changes</h1><table style="minWidth: 239px"><colgroup><col style="width: 189px"><col><col></colgroup><tbody><tr><td colspan="1" rowspan="1" colwidth="189">FUNCTIONAL AREA</td><td colspan="1" rowspan="1">DESCRIPTION</td><td colspan="1" rowspan="1">CASE ID</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:42.2pt">Booking Authorization</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.2pt">Fixed an issue where bookings occasionally bypassed authorization due to incorrect role validation. Authorization now respects the active user’s group settings.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.2pt">37594</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:42.1pt">Korbyt Booking - Save</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.1pt">Bookings now save successfully when the resource participant count is set to 0, provided the layout allows it. Validation logic respects layout min/max settings.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.1pt">37659</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:42.0pt">Bookit - Floorplan UI</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.0pt">The Floorplan button is now correctly hidden on the multi-location results page when using the Find function.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.0pt">37679</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:41.9pt">Exchange Integration</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:41.9pt">Resolved an issue where bookings were incorrectly cancelled when moved from an Exchange-linked combo room to a non-Exchange resource.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:41.9pt">37794</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:42.5pt">Exchange Integration</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.5pt">Resolved sync issues where recurring bookings created via O365 or Bookit were getting cancelled due to missing location metadata and authorization errors.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.5pt">37820</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:41.7pt">Bookit - Chargeback UI</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:41.7pt">Fixed an issue where users could not enter chargeback details when prompted. The chargeback input fields now appear correctly during booking edits.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:41.7pt">37865</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:41.6pt">Booking - Addon Handling</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:41.6pt">Fixed an issue where setup/breakdown time warnings were incorrectly triggered for add-ons with no active timing configured. No pop-ups now appear during edits.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:41.6pt">37889</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:42.15pt">Exchange Integration</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.15pt">Fixed sync failure for recurring bookings spanning Daylight Saving Time changes created via O365. These bookings now sync correctly with services.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:42.15pt">37920</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt; padding:0cm 0cm 0cm 0cm;height:49.9pt">Korbyt Booking - Floorplan UI</td><td colspan="1" rowspan="1" style="width:424.15pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:49.9pt">Fixed an issue where users couldn’t scroll to view the full floorplan image after zooming out. Dragging resources now auto-scrolls the view as expected.</td><td colspan="1" rowspan="1" style="width:74.0pt;border-top:none;border-left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:49.9pt">37939</td></tr><tr><td colspan="1" rowspan="1" colwidth="189" style="width:169.85pt;border:solid windowtext 1.0pt; mso-border-alt:solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:49.9pt">Web App – Desk Booking</td><td colspan="1" rowspan="1" style="width:424.15pt;border:solid windowtext 1.0pt;mso-border-alt: solid windowtext .5pt;padding:0cm 0cm 0cm 0cm;height:49.9pt">Cancellation alerts now trigger correctly when releasing a Flexi Desk booking.</td><td colspan="1" rowspan="1">37945</td></tr></tbody></table>&nbsp;

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